You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club, such as subscribing to newsletters or participating in discussion boards on our website. The information you give us may include:
The reason we need your data is to be able to administer your membership and provide the range of services you would expect from a swimming club you register with the Club. Our lawful basis for processing your personal is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:
On occasion, we may collect personal data from non-members (e.g. such as any non-member participant who fills in a health disclaimer or form at a race or competition). This information will be stored for 60 days/ weeks after an event and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.
The club has the following social media pages: Facebook, WhatsApp, Twitter and Instagram. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
When you become a member of the Club, you will also automatically be registered as a member of Swim England. We will provide Swim England with your data which they will use to enable access to the Meet Mobile app.
Other than as set out herein, the Club does not supply any personal data it holds to any other third party and the Club does not store or transfer your personal data outside of the UK.
We will hold your personal data on file for as long as you are a member with us. Athlete data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account, in line with England Athletics Limited’s retention policy. Your data is not processed for any further purposes other than those detailed in this policy.
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject, you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.
This site uses Google Analytics to count traffic visiting the site. This cookie does not know or record any of your personal information, it merely records which pages are visited. A cookie is a small data file containing a single number (and no personal information) this cookie is never re-used. When you close your browser (Internet Explorer/Firefox/Safari etc), the cookie is destroyed.
If you are a member and tick the "Remember Me" box on the login page. A permanent cookie is used to remember your login details to give you quicker access next time. These can be removed in your browser should you wish. It contains no information about you, it is simply a key to access the members' area of the website.
The EDSC website is designed, built and hosted by Omniweb Ltd. Omniweb has its own private cloud which is located in a UK Data centre. Omniweb is a Registered Data Keeper with the UK's ICO (Information Commissioner's Office). This is the highest UK Government authority on Data Protection. Omniweb is also certified under the UK Government Cyber Essentials Plus programme for Cyber Security.